Meetings are activities that are generally carried out in an organization or agency to discuss problems, make decisions, or plan an action. In this context, meetings are the main means of communicating and coordinating between group members to achieve common goals. Reviewing the definition and types of meetings is the first step to understanding the important role of meetings in various organizational contexts.
Definition of Meeting
A meeting, in simple terms, can be defined as a gathering of two or more people who come together to discuss a particular issue or problem. Meetings involve the exchange of ideas, views, and information that will later form the basis of a decision or plan of action. It is a fundamental element in the decision-making process at various levels of an organization.
Types of Meetings:
1. Plenary Meeting
A plenary meeting is a type of meeting that involves all members of an organization or institution. Usually, these meetings are held to discuss strategic issues, make major decisions, or formulate policies. Examples of plenary meetings are general meetings of members of an organization or general meetings of shareholders in a company.
2.Plenary Meeting
Plenary meetings are generally held in legislative institutions, such as the House of Representatives. These meetings aim to discuss and pass various laws, budgets, or other important policies. Decisions made in plenary meetings have a significant impact on the legislative level and society.
3. Coordination Meeting
Coordination meetings are meetings between units or departments within an organization to integrate actions and ensure interdependence. The purpose of coordination meetings is to increase efficiency, prevent overlap, and ensure that every part of the organization moves in line with a common goal.
4. Working Meeting
Working meetings are more operational in nature, focusing on the completion of a specific task or project. Members of a working meeting are usually directly involved in the execution of daily tasks and jointly identify the best solutions. This kind of meeting creates a platform to collaborate and complete routine work or special projects.
Overall, meetings play a key role in the functioning of an organization, helping to establish effective communication and formulate necessary decisions. Understanding the types of meetings such as plenary meetings, plenary meetings, coordination meetings, and working meetings enables organizational members to optimize the use of meetings according to their specific needs.Therefore, knowledge of meetings and the ability to participate effectively in them are essential skills for individuals across different sectors and levels of organizations
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